Volunteer Handbook

Thank you for volunteering to build a brighter future for our children!

Volunteer Forms available :

In Person: at the Penticton Visitors’ Centreand the Summerland Aquatic Centre
Online–Online application or download printable PDF
Email– roicfvolunteers@gmail.com
By Phone: call Chuck Eggert, Volunteer Coordinator, 250-490-3652

Criminal Record Checks:

All volunteers 19 years and over must fill in an RCMP criminal record check (every year) so they can work with children. You must take the form yourself, with ID, to the RCMP office in Penticton, Summerland, or Oliver.

[Click Here] to download/print forms
Forms are also available at the RCMP offices, Penticton Visitors’ Centre, Summerland Aquatic Centre, or from Chuck Eggert.

Volunteer Benefits:

The most important benefit is your enjoyment of the festival and the people you work with!

All volunteers receive:

A Children’s Festival T shirt
Lunch and Refreshments while on shift
Free Access to the Festival grounds
Free Access to Mainstage Shows (Tent 1 & 2) during breaks (as available by rush seating)
Volunteer BBQ and Preview Show

Important Dates:

TBA: Facepainting Workshop
Mon., May 21–Wed., May 23: Site Set-up
Wed., May 23, 6:00 pm: Volunteer Orientation Meeting/BBQ/Preview Show in Tent 1 (Ok Lake Park Festival Grounds)
Thurs., May 24, 9 am- 3:30 pm: Site Open to the Public
Fri., May 25, 9 am-3:30 pm: Site Open to the Public
Fri., May 25, 7-9 pm: Vaudeville Show (Cleland Theatre)
Sat., May 26, 9 am-5 pm: Site Open to the Public
Sat., May 26, 5pm-10pm: Site Take-down
Sun., May 27: Site Take-down

*more dates to come

Volunteer Etiquette:

Wear your t-shirt.
Be neatly attired.
Arrive at least 15 min before your shift.
Sign in at the Volunteer Lounge. Check for your location and team leader.
No smoking on the festival site.
Attitude is everything! A positive and friendly attitude by all our volunteers towards all our guests and fellow volunteers will give a great feel to the whole festival.

Volunteer Orientation:

All volunteers and team leaders should attend the volunteer orientation meeting, at Tent 1 in the Festival Grounds, Wednesday, May 23, at 6:00.

General instructions for volunteers and organization of the festival will be discussed.
Tour of Festival Grounds
Volunteer BBQ and Preview Show

Volunteer Shifts:

Mon., May 21 Set-up 10am-4pm
Tues., May 22 Set-up 10am-4pm
Wed., May 23 Set Up 10am – 4 pm
Thu., May 24 9am-12:30pm 12pm-3:30pm
Fri., May 25 9am-12:30pm 12pm-3:30pm
Fri., May 25 Vaudeville Show 6 pm-9pm
Sat., May 26 9am-2pm 1:30pm-5pm
Sat., May 26 Take Down 5pm – 9pm
Sun., May 27 Take Down 8am-12pm

**Volunteers are encouraged to work the entire day.

Site Cleanup:

Please keep the Site clean at all times, and all volunteers should help with a complete cleanup of their area at the end of the festival.

Volunteer Lounge:

A Volunteer Lounge has been set up for you in the Art Gallery Project Room . This is where you will sign in for your shift, get fed, and relax. It is not secure, so do not leave any valuables in the lounge. The ROICF does not take any responsibility for lost or stolen items. Please keep the Volunteer Lounge clean & tidy. In order to reduce waste, we recommend all volunteers bring reusable water bottles–there will be water coolers available in the Volunteer Lounge.

Event Security And First Aid:

Security and First Aid will be on site at all times. If you are confronted with an issue, please consult your Team Leader, Security or First Aid.

For more info contact: Chuck Eggert, Volunteer Coordinator 250-490-3652 roicfvolunteers@gmail.com

Online Volunteer Form

[CLICK HERE] to view and download Volunteer Application Forms, Volunteer Handbook, and RCMP forms